Legal Assistant II

Classification Number: 3574

Starting Wage: $3,081 - $3,499/ Month
Opening Date: 9/21/2017
Closing Date: Until Filled

Agency: STATE SECURITIES BOARD
Mailing Address: P.O. Box 13167, Austin, Texas 78711-3167
Work Location Address: 208 E. 10th Street, 5th Floor, Austin, Texas 78701

Number of Openings: 1
Duration: Regular
Hours/Week: 40

Merit System: No
FLSA Exempt: Yes
Travel Required: Yes, up to 5%

JOB DESCRIPTION:

Provides legal and administrative support to the attorneys in the General Counsel Division. Responsibilities include: conducting or assisting with legal research and rulemaking; assisting in tracking and analyzing legislation and preparing legislative histories; proofreading and editing legal and administrative documents; checking citations, quotations, footnotes, and references for accuracy; assisting with open records requests by copying and scanning sometimes voluminous records; drafting correspondence; organizing, maintaining, and updating paper file systems, electronic records, and updating internal databases. Reports to the General Counsel and performs related duties as assigned. Works under general supervision, with occasional latitude for the use of initiative and independent judgment. Overtime required during peak periods.

Minimum Qualifications (License, Education, Experience):

Graduation from high school or equivalent, although graduation from an accredited four-year college or university with major course work in English, business, law or a related field is preferred. Experience as a legal secretary or legal assistant, including assisting attorneys in maintaining records, organizing files, and proofreading documents. Strong grammar, communication, and computer skills; skill in understanding and processing information; and the ability to effectively and efficiently use file scanning, word processing, and spreadsheet applications. Experience and education may be substituted for one another.  Veterans, Reservist, or Guardsmen with an MOS or additional duties that fall in the fields of 27, 27D, 270A, LN, 2960, 44, 4400, 4421, 4422, 4430, 5J, 5J0X1, or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position. Military Crosswalk information can be found at http://www.hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_Legal.pdf

Preferred Qualifications 

Knowledge and experience with legal terminology, research methods and techniques, electronic research, especially Westlaw; Texas and/or federal legislative process; drafting, preparing, and interpreting legal documents and evaluating and relating findings to matters in question. Knowledge of State Securities Board rules, regulations, and agency policies and procedures. Ability to prioritize and manage multiple tasks with varying deadlines, work collaboratively with others, and work independently while maintaining a professional, courteous demeanor. Ability to maintain confidential and sensitive information. Willingness to seek out and obtain training.

REMARKS (Application procedure, Special requirements):

To be considered for this position, you must submit (1) a completed standard state application, (2) a State Securities Board “Supplement to Application for Employment,” (3) a copy of college transcripts (unless already employed at the Agency); and (4) writing sample.  Applications and supplement may be obtained at 208 E. 10th Street, 5th Floor, Austin, Texas 78701, requested by calling 512-305-8300, or downloaded from website at http://www.ssb.texas.gov. Completed applications, along with the supplement, transcript, and writing sample should be sent to Human Resources, State Securities Board, P.O. Box 13167, Austin, Texas 78711-3167; faxed to 512-305-8327; or emailed to human.resources@ssb.texas.gov. Applicants to be interviewed will be contacted by the Agency. Applications accepted for this position only. EOE.